WILLAMETTE VALLEY CHAPTER #157 NAWCC
BYLAWS
The
National Association of Watch and Clock Collectors Inc. (NAWCC) has chartered
the Willamette Valley Chapter # 157 to serve its members in the Willamette
Valley of Oregon. The chapter governs itself by following the Constitution and
bylaws of the NAWCC and the chapter’s individual bylaws as outlined in the
following paragraphs. Should any of the following Chapter bylaws be silent on a
subject or open to interpretation, the NAWCC Constitution and bylaws will govern.
ARTICLE I.
MEMBERS
Section 1. Eligibility
Eligibility
for membership shall consist of a real interest in studying and/or collecting
timepieces and a desire to acquire and disseminate horological material and
information. All members shall be and continue to be active members of the
National Association of Watch and Clock Collectors, Incorporated.
Section 2. Classes of Membership
There
shall be one class of membership, i.e., regular. With the payment of annual
dues by a member, his or her immediate family (spouse and children under 18)
shall be regular members except for the rights to vote or to hold office.
Section 3. Annual Dues
The
Annual Dues are $15 per year. The
members at the November meeting may change the dues upon recommendation of the
Council. The new dues are effective the
next calendar year. The dues billing will be included with the January issues
of the newsletter “ The Ratchet.” Dues are to be paid to the Treasurer. If dues
remain unpaid sixty-days after January 1st of any year, the member
shall be notified that their membership has been suspended.
Section 4. Resignation
A
member wishing to resign his membership shall so notify the Secretary in
writing. There shall be no remission of dues. He or she may be reinstated upon
application and payment of appropriate dues providing he/she was in good
standing upon resignation.
Section 5. Roster of Members
The
Secretary shall keep the Roster of Members up-to-date, and issue a name badge
to be worn by each person attending each meeting.
Article II. Meetings
Section 1. Meeting
Regular
meeting shall be held on the 2nd Sunday of each month unless
superseded by a special meeting. The President, with the approval of a majority
of the Council, may call special meetings or cancel a meeting at any time.
Section 2. Quorum
A
minimum of ten members in attendance shall be necessary to constitute a quorum
for the transaction of business at a regular or special meeting.
Section 3. Notices
Notice
of all Regular or Special Meetings must appear in The Ratchet or be sent to all
members not less than ten days before the date of such meetings.
Article III. Publications
Section 1. Meeting Notices
The
official publication of this association shall be called The Ratchet and is
referred to in these by-laws as such. The publication is the responsibility of
the Secretary. The Ratchet shall be published or e-mailed 10 days before each
meeting or as required by the Council.
Section 2. Incidental Publications
Occasional publications of interest to members of
the Association may be prepared at the direction of the Council.
Article IV. GUESTS
Section 1. Privileges
Guests
may be present at any social activity or meeting of the Chapter, provided they
are vouched for and accompanied by a member. They shall have the usual
privileges of guest, but not of members.
ARTICLE V.
OFFICERS AND DIRECTORS
Section 1. Duties
The
duties of the Officers of this Chapter shall be the usual duties pertaining to
these offices. They shall also perform any duties assigned to them by the
BY-LAWS, or by a vote of the members of the Chapter, or by the Council. Only a
member of the Association, in good standing, shall be eligible to hold elective
office.
The
President will chair the meetings, organize chapter events, and have the
overall responsibility for the club’s activities. He/she will also report on
Chapter and National business. The
President will represents the Chapter at NAWCC events. The President will
initiate recruitment of new members.
The
Vice President will substitute for the President when necessary. He/she will be responsible for meeting
programs and arrangements as well as The Mart.
The
Secretary will take notes at meetings, publish the newsletter, and complete any
correspondence with the National Association. A copy of the newsletter or
articles on club activities will be sent to the National for publication in the
National Bulletins. He/she maintains
the lists of local NAWCC members and is responsible for keeping the club roster
and insuring every member has a name badge.
The
Treasurer will collect the
dues, and maintain the financial records of the club. Dues notices will be
coordinated with the Secretary for inclusion with the newsletter. He/she will be responsible for the raffles
and other fund raising activities.
Section 2. Compensation
No Officer of this Chapter, and no member of any
Committee, shall receive any compensation for his or her services.
Section 3. Reports
A
formal written report shall be made by the President and the Treasurer at each
annual Meeting. The Council shall define the contents and form.
Section 4. Terms of Office
The
term of office of the President, Vice President, Secretary, and Treasurer shall
be two years and shall begin at the first meeting of the calendar year following
the election. The Vice President shall be prepared to assume the role of
President for a two-year term upon completion of his/her term as Vice
President. This shall not preclude any other members from candidacy for the
office of President.
No
member shall be eligible to run for re-election to the office of President or
Vice President unless approved by the Council. A member may serve as Secretary
or Treasurer for an indefinite number of terms and may be re-elected
immediately.
There
shall be one Director for each 25 members or fraction thereof, and each
Director shall hold office for four years. No Director shall be eligible for
re-election as a Director until one year after the conclusion of his or her
term. The President automatically assumes a two-year Directorship upon
completion of his or her term of office. The other officers who were Council
members during their term of office will cease being Council members upon
completion of their term of office.
ARTICLE VI. THE
COUNCIL AND DIRECTORS
Section 1. Composition
The
Council shall consist of the immediate past President, the Officers and the
Directors. The council has full power and authority to conduct the affairs of
the association, subject to the basic policies of the Council or membership as
expressed at a regular or special meeting, and the by-laws of the Chapter.
Section 2. Duties
The
Council may delegate to the elected officer’s special assignments in addition
to the usual duties appertaining to such officers.
The
Council shall enforce the CONSTITUTION AND BYLAWS by declaring null and void
any practices or procedures on the part of any officer or committee that are
not in accord with the CONSTITUTION AND BYLAWS of the NAWCC or the Chapters
bylaws.
The
Council shall have the final decision in all disputed matters subject to the
ultimate authority of the membership to make changes so long as any changes
made are not retroactive.
Section 3. Meetings
Meetings
of the Council shall be held as is necessary to expeditiously transact the
business of the Association. The meeting may be set at specified times or
called at any time by the President or by a majority of the members of the
Council. An attempt must be made to notify all members of the Council by the
quickest means, with no less than forty-eight hours notice prior to the
meeting. All meetings are open to the members of the chapter, visitors may
enter into discussion at the discretion of the presiding officer; however,
visitors shall not have voting rights.
Section 4. Quorum
A majority of the Council shall constitute a quorum.
Section 5. Officers
The President and Secretary of the chapter shall be
President and Secretary of the Council.
Section 6. Committees
The Council may appoint committees as deemed
necessary.
ARTICLE VII.
ELECTIONS
Section 1. The Council shall conduct the business of
electing the Officers and Directors.
Section 2. Procedure for Preparing the Official
Ballot
The
Council shall prepare the Official Ballot which shall contain (A) names of
candidates of their own selection based on the Committee’s prior knowledge of
the suitability, eligibility, and consent of the various nominees for the
particular offices of President, Vice President, Secretary, Treasurer, and
Director; and (B) the names of members nominated by petition. The Council shall place a call for
nominations in the September issue of The Ratchet prior to the election.
Nomination may be mailed to the Council, or presented at the September meeting.
Section 3. Voting and Certification of Election
Ballots
will be included with the November issue of The Ratchet to be returned/mailed
to the Council for tallying. Ballots will be opened and counted immediately
prior to the November meeting in the presence of the members. The candidate
receiving the largest number of votes shall be declared elected to that office
upon certification by a non-Council member. Formal introduction of the new
officers will occur at the January meeting.
Section 4. Vacancy
If a
vacancy occurs among any of the Council members, the Council may select a
member to fill such vacancy until the next regular general meeting. The members
present at the next general meeting will vote on the Council appointment
providing there is a quorum.
Article VIII. RESPONSIBILITY to the NAWCC
The
Chapter shall not have any power to act for the National Association of Watch
and Clock Collectors, Inc. (NAWCC) in any way, except upon express authority
from the National Council granted for a specific purpose.
Article IX. PROPERTY
Section 1. Ownership
Any
property of which the Chapter may become the owner shall be considered to be
equally the property of all members. No member may remove or sell his share
under any conditions.
Section 2. Disposal
Should
it become desirable to dispose of any property legally owned by the
Association, such disposal shall be by a majority decision of the Council.
Section 3. Inventory
The President will inventory and report to members
annually the status of all association property.
Article X. FISCAL MATTERS
Section 1. Fiscal Year.
The chapter fiscal year shall coincide with the
calendar year.
Section 2. Handling of Funds.
All
dues, contributions, and any investment income shall be given to the Treasurer.
The Treasurer shall have the sole responsibility for the handling and
disbursement of the Association’s monies, providing that no disbursement shall
be made which exceeds the sum of $50.00 without specific prior approval of the
Council. The Council will seek the approval of the membership at a regular
meeting for any expenditure that exceeds $100.00.
Section 3. Reports
The
Treasurer shall furnish an informal report on the status and condition of all
fiscal matters for each regular meeting and present a formal fiscal report each
January.
Section 4. Audits
The
Treasure’s records shall be audited by a special Audit Committee at the
direction of the council or prior to transfer to a new Treasurer. The audit
committee will consist of two responsible members appointed by the Council.
Article XI. DISCIPLINARY ACTION
The
Chapter reserves the right to dismiss any member at any time, for unethical
conduct or for failure to abide by the CONSTITUTION and BY-LAWS of the NAWCC or
of the CHAPTER, after a vote by all members.
Article
XII. rules of order
The
procedure of all meetings shall follow and be governed by Roberts’ Rules of
Order in all matters not specifically covered in the CONSTITUTION and BY-LAWS
of the NAWCC or the CHAPTER.
Article XIII. amendments
Amendments may be proposed and/or made at a regular or special meeting providing that a simple majority of members approves.